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Managing vehicles

Put a vehicle on a fleet, keep its registration and insurance details current, and take it off the fleet when it goes.

Where to find it: Fleets › View Vehicles. View Vehicles is the button above the fleet list. One fleet's own vehicles are also on its Vehicles tab, at Fleets › your fleet › Vehicles.

What you need​

The registration document and the compulsory insurance details for the vehicle, and the fleet it belongs to. Every field marked with an asterisk has to be filled before Submit will do anything.

Step 1: Read the vehicle list​

Sendit Go Carrier Console｜The Vehicles tab. Columns include Fleet, License plate, Brand, Model, Year, Owner and Status. Add Vehicle is at the top right.

The list covers every fleet you are allowed to see, so start with the Fleet column when two vehicles look alike. The next column is License plate.

What the rest of the columns show:

  • Brand – the make, for example Toyota or Alfa Romeo
  • Model – the model name
  • Year – how many years old the vehicle is, counted from the manufactured date on its record. It is not the year the vehicle was built, so a new vehicle shows 0. This sample reads 5, 4 and 3
  • Owner – Fleet for a company vehicle, or Driver followed by that driver's name
  • Status – Active or Pending

Find one vehicle​

The search box above the list matches the License plate and the fleet name – not the brand and not the model. Results narrow as you type. Below the list, the pager moves through the results and the size control changes how many rows a page holds.

Step 2: Add a vehicle​

Click Add Vehicle at the top right of the vehicle list. The Create Vehicle form opens with five sections top to bottom. 1 to 5 in the image match the five sections below. Fill each one, then click Submit at the bottom; Cancel leaves the form without saving.

Sendit Go Carrier Console｜The Create Vehicle form's five sections top to bottom

  1. Basic Info – pick the Fleet that will own the record, then fill the registered owner (Vehicle registration owner Name (Vehicle registration) – the person or business the registration is issued to) and the plate. The plate field takes up to 12 characters – letters, digits and hyphens only.
  2. Vehicle Detail – top to bottom:
    • Vehicle Brand and Model – the make and model.
    • Manufactured date from the registration document, and the vehicle's colour.
    • Cargo area in centimetres – Vehicle Length (cm), Vehicle Width (cm) and Vehicle Height (cm).
    • Load (kg) – the weight the vehicle may carry.
    • Engine capacity and VIN – VIN is at most 17 characters. Two tick boxes follow: Lift for a cargo lift, Temperature for climate control.
  3. Vehicle Owner – choose Fleet for a company vehicle, or Driver and then pick the person from the list that appears beside it. Only drivers on the fleet you chose above are offered.
  4. Vehicle Picture – Click to upload adds one photo of the vehicle. Any image file is accepted.
  5. License – this picture's License section shows only Vehicle Licence (License ID, License Date, License Picture Upload), then Cancel and Submit. Compulsory Insurance and Comprehensive are not on this picture.

Step 3: Change a vehicle​

  1. Find the vehicle in the list.
  2. Click the ⋮ button at the end of its row.
  3. Click Edit. The Edit Vehicle form opens with the same five sections, already filled.
  4. Change what you need, then click Submit.

Sendit Go Carrier Console｜A row's ⋮ menu open, showing Edit and Delete

Only company vehicles can be changed here. A driver-owned vehicle is the driver's own record. Its row carries no ⋮ button at all, so neither Edit nor Delete is offered on it. The driver keeps that record current from the Sendit Go Carrier App instead.

Step 4: Remove a vehicle​

Irreversible action

Deleting a vehicle is permanent. The record goes, and the plate stops appearing in the list and in the vehicle choices on a driver's record.

  1. Find the vehicle in the list.
  2. Click the ⋮ button at the end of its row.
  3. Click Delete, which is shown in red.
  4. The Fleet Vehicle Delete box names the plate and asks you to confirm.
  5. Click the red Delete to remove the vehicle, or Cancel to keep it.

Sendit Go Carrier Console｜The Fleet Vehicle Delete confirmation box naming the plate

A short Delete Success message appears and the row leaves the list. A vehicle that is still in use cannot be removed: Sendit Go refuses the delete and shows an error instead. Take the vehicle off its driver first, then delete it.

What the status badge means​

  • Active – the vehicle is in use. A vehicle in use is not offered when someone assigns a vehicle to a driver.
  • Pending – the list shows this word. This sample did not show whether it means the vehicle is unused or still under review.

Only company vehicles on the same fleet are ever offered there, along with the one that driver already holds.

Permissions

Four separate ticks cover this screen: View Vehicles opens the list, Create Vehicle shows Add Vehicle, Edit Vehicle shows Edit, and Delete Vehicle shows Delete. A control your role does not hold is hidden rather than greyed out, so ask your fleet admin if Add Vehicle or the ⋮ menu is missing.

You'll know it worked when

Submit closes the form and puts you back on View Vehicles. The plate you typed is a new row there, with its Fleet, Brand and Model filled in.

Next steps​